Constitution

1. NAME: The name of the Association shall be THE GUJARAT ORTHOPAEDIC ASSOCIATION.

2. AIMS AND OBJECTS:

2.1

The object of the Association shall be the advancement of the Science. Art and practice of Orthopaedic Surgery with the aim of bringing relief to patients suffering form the effects of injury or disease of Musculo-skeletal system.

2.2

The Association shall foster, develop and support Orthopaedic Teaching, Training and Research activities.

2.3

The Association shall take as and when necessary for the protection of the interest of it's members, subject to the approval of council.

2.4

The Association shall function as a chapter of 'INDIAN ORTHOPAEDIC ASSOCIATION'.

3. MEMBERSHIP:
Membership of the Association shall comprise the following categories.

3.1

Honorary members may be elected from persons of distinction who have made outstanding contribution to the progress of Orthopedics and of the Association. They shall be elected by a two-third majority of the General Body.

3.2

FOUNDER MEMBERS have in past been till 31-12-1982. No further election to this category will be made.

3.3

Members may be elected from those who hold the post-graduate Degree in Orthopedics and/ or it's equivalent; or from Surgeons practicing Orthopaedic Surgery exclusively. This includes life members also.

3.4

Associate members may be elected from.
1) those who hold Diploma in Orthopedics 
2) those who are in training in Orthopaedic surgery or 
3) Those in allied surgical specialties or Medical Branches related to Orthopaedic surgery.
Constitution no. 3.3 and 3.4 were amended at Special General Body Meeting held at Anand on 09/ 02/ 08 at 6.15 pm and subsequently passed by the General Body Meeting as follows:-

3.3

Members may be elected from those who hold the recognized post-graduate Degree or Diploma in Orthopedics and/ or its equivalent. This includes life members also. Minimum contribution of Rs. 1500/- to the funds of the association has to be given by the life member. Contribution can be revised by the approval of the General Body from time to time.
Membership of the Association does not by itself qualify a member to practice Orthopaedics.  For this rules of M.C.I will apply.

3.4

Associate members may be elected from. 
1) those who are in training in Orthopaedic surgery or 
2) Those in allied surgical specialties or Medical Branches related to Orthopaedic surgery.
Minimum contribution of Rs. 500/- per annum to the funds of the association has to be given by the Associate member. Contribution can be revised by the approval of the General Body from time to time.

 

4. ELECTIONS:

4.1

Application for election as life member, member or Associate member must be made to the Honorary Secretary on an official from and the supported by two current members of the Association.

4.2

(a) Association member having Diploma in Orthopedics only will be eligible for full membership on completion of 5 years of Associate membership provided he is engaged solely in Orthopaedic Practice during that period.
Constitution no. 4.2 (a) deleted during the special general body meeting held at Anand on 09/02/08 at 6.15 pm and subsequently passed by the General Body Meeting.

(b) Associate member may apply directly to the Honorary Secretary for consideration for Election to full membership after acquiring appropriate qualifications.

4.3

Election shall be by the vote of a majority at a General Body meeting.

5. RESIGNATIONS: 
 
Any member wishing to withdraw from the Association shall give notice in writing to the Honorary Secretary not less than three months before the end of the Association's financial year.

6. SUBSCRIPTIONS:

6.1

The Annual subscriptions for Ordinary members and Associate members are due on 1st April of each and are payable in advance. They shall be determined by the council and approved at a General Body meeting. There will be no subscription for the Honorary members.

6.2

ASSOCIATE member who is elected full member shall pay the appropriate subscription before 1st April following his election.

6.3

No member shall be entitled to any of the privileges of the Association whilst his/ her subscription is in arrears and in the cease to be a member of the Association. Re-election may be granted by the council if all arrears are paid and an application in writing is made to the Honorary Secretary.

6.4

(a) Member shall pay Entrance fees as decided by the Council and approved by General Body form time to time.
(b) Members of 'ALL INDIA SERVICES' who are on transferable jobs and wish to joins as Ordinary members or Associate will be exempted from paying Entrance fees.

7. GENERAL BODY MEETINGS:

7.1

Founder members, life members and members shall be entitled to attend General Body meetings and vote.

7.2

One-sixth of voting members shall from a Quorum. A non-Quorum meeting shall be held after half an hour of Scheduled time.

7.3

The recorded minutes of the previous meeting will be circulated at-least three weeks in advance to all categories of membership of the Association by the Honorary Secretary.

7.4

The Agenda of the meeting shall be prepared in consultation with the council and circulated by the honorary Secretary at-least three weeks in advance.

7.5

The decisions of the General Body shall be by vote of simple majority and in the event of equal votes, the presiding officer shall cast his vote.

7.6

Annual General Body Meeting (AGM)
1) shall be held at the time of Annual Conference and shall precede it's inaugural function. 
2) The AGM under the chairmanship of the President shall consider Annual report, Audited accounts and financial statements and Election of officers or declaration of results of postal Ballot and induction of the president-elect to the Presidency and transfer of Association gavel of authority. The Ribbon and Medal.
Constitution no. 7.6 was amended at Special General Body Meeting held at Anand on 09/ 02/ 08 at 6.15 pm and subsequently passed by the General Body Meeting as follows:-

7.6

Annual General Body Meeting (AGM) shall be held at least once every year and shall be held at the time of Annual Conference of the association.If  no annual conference is possible in any year, it is mandatory that Annual General Body Meeting shall be held at the time and place decided by the executive committee.

7.7

Extra-ordinary General Body Meeting of the Association may be convened by the Honorary Secretary on receipt of a written requisition starting the purpose of the meeting and signed by at-least 20 of the voting members of the Association. Such a Meeting shall be convened within a month of the receipt of he requisition, and a clear seven days notice shall be circulated to all voting members of the Association.

7.8

An urgent Extra-ordinary General Body Meeting of the Association can be convened by the President in consultation with the council at-least with a clear seven days notice. This meeting shall not be non-quorum.

8. SCIENTIFIC MEETINGS:

8.1

Scientific meetings shall be held from time to time, as on the dates and at places to be decided by the vote of a majority at Annual General Meeting.

8.2

The program for each meeting shall be settled by the local organizing committee in consultation with the council.

8.3

Anyone wishing to present a communication shall furnish the Honorary secretary with an abstract and a full paper in triplicate before a date to be decided and circulated by the Honorary Secretary the Scientific Committee will be formed to select the presentation and will include Honorary Secretary, Local Organizing Secretary and a member nominated by the council.

8.4

Every communication presented to the Association shall become it's property. It will have the priority of publication in it's own journal.

9. OFFICERS:

9.1

The officers of the Association shall be a President, a President elect, an Honorary Secretary, an Honorary Treasurer and Zonal Representatives.

9.2

Honorary Secretary and Honorary Treasurer shall be elected for a term of 2 years and can seek election for one more consecutive term.
The President Elect is not eligible for election.
The Zonal representative is eligible for one more year consecutively.

9.3

The President Elect will automatically become President next year and all other officers shall hold the officers for only one year.

9.4

At-least 3 months before Annual General Body Meeting at which they are to be elected, the Honorary Secretary shall send to each voting member a notice of the Election accompanied by a list of vacancies to be filled if any Nominations shall be proposed and seconded by two or more members and must be delivered to the Honorary Secretary within 3 weeks of the dispatch of the notice for the election.

The list of nominations will then be sent to all nominees 2 months prior to AGM by the Honorary Secretary who will simultaneously ask for withdrawals if any, to be sent to him within14 days of dispatch of list of nominations.

If there are more than one nomination for any vacancy, election shall be by secret postal Ballot supervised by two members to be appointed by the president before AGM

If no nominations are there, nominations and election shall be from the floor duly proposed and seconded at the time of AGM.
 

9.5

Nominee for President Elect must be at-least a continuous Members of the Association for five years. He must have held any other office of the Association for at-least 2 years.

9.6

The President shall preside at all Scientific General Body and at all meeting of the council. He shall from various sub-committees from amongst all the Members with the approval of the council. The President shall deliver a Presidential address at the time of inauguration of all conference.

9.7

The president-elect shall depute at all occasions when the president is absent. He shall be inducted as President at the end of his one year term and shall deliver presidential address on induction, if the President ceases to hold office during his terms, the president elect shall become President of the remainder of the term and continue for his regular term thereafter.

9.8

The Honorary secretary shall be responsible for the Organization and shall keep the Minutes of all General Body Meetings and Meetings of the Council. He shall conduct all correspondence and arrange for the publication of an Annual Report of the affairs of the Association. The Honorary Secretary shall serve for two years and shall be eligible for re-election for one more consecutive term.

9.9

The Honorary Treasurer shall be in-charge, have custody of and be responsible for any and all funds of the Association. He shall collect dues to the Association and shall inform each member when his subscription for the 4th coming year is due. He shall keep itemized accounts of receipts and expenditures and present and audited statement of accounts at the Annual general Body Meeting. The Honorary Treasurer shall serve for a two years term and shall be eligible for re-election for one consecutive term.

9.10

The Zonal Representative shall be from following Zones:

Saurashtra and Kutch -2
North Gujarat -1 (Mehsana, Sabarkantha and Banaskantha Districts)
Ahmedabad and Gandhinagar Districts -2
Central Gujarat -1 (Kheda, Panchmahal and Vadodara Districts)
South Gujarat -1 (Bharuch, Surat, Valsad and Dang Districts)

Amongst those who are not represented in above categories one member may be co-opted in the council as officer at the discretion of the council.
Each zone will have one representative up to first 25 members of as above. Thereafter for every additional 25 members there will be one additional representative for their zone. This representation may be revised every 5 years if necessary.
The Zonal Representatives shall look after the membership drive and further the local activities in his respective zone.
 

10. COUNCIL:

10.1

The council shall consist of the officers, past-Presidents as ex-officio.

10.2

Each member appointed/elected to the council shall attend all meetings of the council and at-least 75% presence during the year is desirable for all council members.

10.3

The meetings of the council shall be at-least three to four a year. Two of which shall precede Mid Term and Annual Conference of the Association.

10.4

The agenda for each Meeting of the council shall be circulated by the Honorary Secretary to the Membership of the Council at least two weeks prior to the meeting.

10.5

Each meeting of the council shall be minuted and minutes circulated to the membership of the council within a month of the meeting. The Honorary Secretary may, with approval of the council, appoint any member of the council as his deputy for this purpose. The Honorary Secretary shall supervise and be responsible purpose. The Honorary Secretary shall supervise and be responsible for his deputy's working.

10.6

All meetings of the council shall be chaired by the President and in his absence, by the President-elect and in their absence by any one duly proposed and seconded and elected from amongst these present.
The Council shall control the affairs of the Association. It's funds and assets. The income and property of the Association when so ever derived shall be applied solely towards the objects of the Association. And no portion thereof shall be paid or transferred directly or indirectly to members of the Association provided that nothing here contained shall prevent the repayment of out of pocket expenses properly incurred by a member on behalf of the Scholarship/Fellowship prizes to be offered for competition amongst members of the Association and other persons.

10.7

The council shall have power to request the resignation of any member deemed by the council to have been found guilty of conduct detrimental to the interest of the Association, or to have been disobedient to it's rules or guilty of any unprofessional act or public misdemeanor, provided that the person concerned shall be notified of the proposed action not less than eight weeks before the next General body Meeting.

Any member whose resignation is such requested by the council next General Body Meeting and enter a defense, provided a written application is made to the Honorary Secretary within three weeks of receiving such request for his/her resignation. A majority vote of voting members at that meeting shall be final.
 

10.8

The council shall have powers to refund, reduce or suspend the subscription of any member at it's discretion.
 

11. AMENDMENTS: 
The amendments to the constitution may be considered at a special General Body Meeting called for that purpose provided a written proposal to this effect has been received by the Honorary Secretary at-least two months before the scheduled date of Annual General Body Meting such proposal must have been signed by circulated by Honorary Secretary by post to all voting members of the Association at-least one month before the meeting. Two-third majority of the voting members at the meeting is necessary for adopting such amendments. This meeting shall have to be quorum meeting and shall precede the AGM.

It is resolved unanimously that the draft constitution with the amendments made to it today in the extra ordinary general Body Meeting held on 19-2-88 from 6.00 p.m. onwards is passed and is forwarded to AGM and will be effective from 21-2-88.